Proposal Software Pricing Comparison
Find the right proposal software for your budget. Compare annual pricing, features, and hidden costs across 9 leading platforms.
TL;DR — Who's cheapest for what?
Free tier: Only PandaDoc (5 docs/mo).
Budget small teams: Better Proposals from $13/user/mo.
Sales team controls: Proposify from $19/mo.
Design-forward proposals: Qwilr from $35/user/mo.
All-in-one freelancer: Bonsai from $25/mo.
Annual billing shown. Pricing changes frequently — click through to each tool to verify current rates.
Looking for a specific fit? Which plan includes HubSpot integration? → · Best pricing for agencies →
Annual billing shown where available. See vendor sites for monthly billing options.
Pricing Plans
PandaDoc
Best for CRM-driven agencies & mid-market teams
Better Proposals
Best for small teams, consultants & freelancers
Proposify
Best for sales teams with approval workflows
Qwilr
Best for design-forward, interactive proposals
Bonsai
Best for freelancers wanting all-in-one business management
Prices verified via hellobonsai.com/pricing
HoneyBook
Best for creative solopreneurs & client experience
Prices verified via honeybook.com/pricing
Dubsado
Best for creative automation power users
Additional users: from $25/mo (4–10 users)
Free trial available. Dubsado prices annual plans only on their public pricing page.
Nusii
Best for solo freelancers who only need proposals
14-day free trial available. Prices verified via nusii.com/pricing
17hats
Best for photographers & event solopreneurs
7-day free trial, 30-day money-back guarantee. Promotional pricing may appear on the vendor site (e.g., $300/yr or $400/2yr). Prices verified via 17hats.com/pricing
Quick Comparison
All prices shown reflect annual billing where available. Vendors may update pricing at any time — always verify on the official site before purchasing. Prices last verified: April 2026.
| Tool | Free/Trial | Lowest Paid | Mid Tier | Top Tier | Hidden Costs? | Best For | Action |
|---|---|---|---|---|---|---|---|
| PandaDoc | Yes (5 docs/mo) | $9/mo (Launch) | $19/seat/mo | $49/seat/mo | $3 per extra doc above 60/yr on Launch | CRM-driven agencies | See Pricing |
| Better Proposals | 14-day trial | $13/user/mo | $21/user/mo | $42/user/mo | No | Small teams & consultants | See Pricing |
| Proposify | 14-day trial | $19/mo | $41/mo | $65/mo | No | Sales teams with workflows | See Pricing |
| Qwilr | 14-day trial | $35/mo (annual) | $35/mo | Custom | QwilrPay fees (0.05–0.09%) | Design-forward proposals | See Pricing |
| Bonsai | 7-day trial | $9/user/mo | $19/user/mo | $49/user/mo | No | Freelancers, all-in-one | See Pricing |
| HoneyBook | 7-day trial | $29/mo | $49/mo | $109/mo | Payment processing fees | Creative solopreneurs, B2C | See Pricing |
| Dubsado | Free trial | $335/yr | — | $525/yr | No | Creative automation power users | See Pricing |
| Nusii | 14-day trial | $29/mo | $49/mo | $129/mo | No | Solo freelancers, proposals only | See Pricing |
| 17hats | 7-day trial | $60/mo | — | $600/yr | None | Photographers, event solopreneurs | See Pricing |
Frequently Asked Questions
What's the cheapest proposal software?
PandaDoc offers a free plan for up to 5 documents per month with basic features. Their paid "Launch" plan starts at just $9/month, making it the most budget-friendly entry point. Bonsai Basic is also competitive at $9/user/month, and Proposify Basic starts at $19/month. These are annual billing prices—check each vendor's site for monthly options.
Which software has the best free trial?
Most tools offer 14-day free trials (Better Proposals, Proposify, Qwilr, Dubsado, Nusii). Bonsai and 17hats offer 7-day trials. PandaDoc stands out with a permanent free plan for light users (5 docs/month). HoneyBook offers a 7-day trial. The "best" trial depends on your needs—a permanent free plan may be better for casual use, while a longer trial is ideal for thorough evaluation.
Do prices include hidden costs?
Most tools have transparent per-user or per-month pricing with no hidden fees. However, watch for:
- PandaDoc Launch: $3 per document beyond 60/year
- Qwilr: QwilrPay processing fees (0.05–0.09%)
- HoneyBook: Payment processing fees apply
Always verify the full pricing breakdown before committing.
Should I pay annually or monthly?
Annual billing is typically cheaper. Exact savings vary by vendor — check each vendor's pricing page for current rates. If you're confident in your choice, annual billing offers better value. If you're evaluating multiple tools, consider starting with monthly billing to test the software, then switch to annual once you're committed. Most vendors don't penalize early switching.
What's the difference between "per user" and "per month" pricing?
Per-user pricing (e.g., Better Proposals at $13/user/month) means you pay for each team member. If you have 3 users, multiply by 3. This scales with team size.
Per-month pricing (e.g., Proposify at $19/month) is a flat fee per account, regardless of team size. This is better for growing teams.
Which software is best for my use case?
Use our recommendations above as a starting point:
- Freelancers (budget): PandaDoc Free, Bonsai Basic ($9/user/mo)
- Small teams: Better Proposals ($13/user/mo), Proposify ($19/mo)
- Design-focused: Qwilr ($35/mo annual), Nusii ($29/mo)
- All-in-one: Bonsai ($9–49/user/mo), HoneyBook ($29–109/mo)
- CRM integration: PandaDoc Starter ($19/seat/mo)
Try a free trial or free plan to test before committing.
How often do you update these prices?
We verify all prices quarterly or when vendors announce changes. This comparison was last updated in April 2026. Vendors may change pricing without notice—always confirm pricing on the official website before purchasing. If you find an outdated price, please contact us.
Can I negotiate enterprise pricing?
Yes. PandaDoc, Better Proposals, Qwilr, and others offer custom enterprise pricing for large teams or long-term commitments. Contact their sales teams directly with your requirements for a custom quote. Discounts for annual commitments, nonprofit organizations, or educational use may also be available.
What about the PandaDoc Launch plan?
PandaDoc's new Launch plan at $9/month is designed for small teams and freelancers who want unlimited seats but moderate document usage. It includes 60 proposals per year with no per-user fees, plus $3 per additional document beyond that. It's ideal if you have a team but don't need unlimited access, making it an attractive middle ground between the free tier and the Starter plan.
Ready to Choose?
Start with a free trial or free plan. Most vendors offer 14–30 days to test before committing.